What is Microsoft SharePoint and how does it work?
Microsoft SharePoint is a collaboration and content management system helping you to work better with teams across the globe.
For end users it's a website helping you to better work with information or to find a person you need to make better decisions. As an end user, you open your browser to access your personal website showing you news, updates about documents or tasks and your latest work items. You can store personal files and access team sites or project sites to work with someone else. Document management has never been easier.
For an administrator it's a set of multiple servers hosting the SharePoint environment aka intranet. As an administrator, you are responsible for operating one or more SharePoint Server. You can use a website called Central Administration and PowerShell for application and service management, monitoring, backup and restore or managing security. Usually, a company's SharePoint environment contains multiple SharePoint server. SharePoint data is stored in SQL Server databases.
SharePoint can be hosted on a server inside your company (on-premise) or or via Microsoft's cloud based platform called SharePoint Online.
What is SharePoint used for?
SharePoint is used for storing, managing and retrieving information. It's used to find a person who may have information you need and to access it from anywhere in the world. Microsoft SharePoint not only gets information you need it also prepares, visualizes or sorts it by relevance.
It's all about working smarter.
Here's an example:
The amount of available information and the rate in which it is created increased and the way people communicate changed. Within an intranet scenario information can be stored at:
People may have problems to make decisions because they have too much information.
They may also have problems because they can't find the information they need.
You can imagine that storage is one of the problems: Files are stored in different folders or sub folders without Meta information or with strange file names.
Information may not be retrieved since people just don’t know that certain information exists.
The access to information can be problematic because of remote or mobile access or due to granular security.
So how should you make a decision if you can’t find or use the information you need? Even if you find all the information how should you make a decision in time if it takes you hours or days to search and rate them?
SharePoint solves all problems information worker have.
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